Grant Instructions

Grant Process

Grant Instructions

Helpful Grant Writing and Submission Tips

Click here to download a “Logic Model” to help you build your initiative’s feasibility and sustainability: Logic Model Explanation

Click here to download an overview of the Trinity grant process: Trinity Grant Process Overview

Click here to download outline information and tips: Outline Information and Tips

2021 Trinity Health Initiatives

Trinity will pursue five initiatives with its grants in 2021. These topics were determined from discussions with community health leaders, community roundtable discussions with area service providers, Trinity board deliberation, and review of studies done on the health needs of our region. These initiatives may change or remain constant year to year, but these five (5) initiatives will guide our efforts for 2021. This year Trinity will seek proposals for the 2021 Health Initiatives in both a Small Grants Division (nonprofit organizations with less than $1.5 million in annual revenue) and Large Grants Division. The Small Grants Division Phase I “Planning Grant” proposals will be for a maximum of $5,000 and will be eligible to compete for a Phase II “Implementation Grant” of up to $50,000. The Large Grants Division Phase I “Planning Grant” proposals will be for a maximum of $15,000 and will be eligible to compete for a Phase II “Implementation Grant” of up to $150,000.

To download Initiative and Phase I Proposal Details click here.

Two Phase Granting Approach

In 2021, Trinity will grant in two phases in both a Small and Large Grants Division. Phase I is an open solicitation on five initiatives with grants for three (3) months and up to $5,000 for the Small Grants Division and up to $15,000 for the Large Grants Division. We anticipate awarding up to 11 Phase I grants in the Small Grants Division and 11 Phase I grants in the Large Grants Division in June of 2021. Phase II proposals will be solicited from Phase I recipients. Phase II will be for one (1) year and up to $50,000 for the Small Grants Division and up to $150,000 for the Large Grants Division. We will award Phase II grants in October of 2021.

Qualifications & Eligibility

In a nutshell, to be eligible for a Trinity Health Foundation of East Tennessee grant, the lead proposing organization must have the following credentials:

  • Nonprofit status as an organized church, non-governmental 501(c)(3), or equivalent organization.
  • Have a service area that touches Knox and/or surrounding contiguous counties (Anderson, Blount, Grainger, Jefferson, Loudon, Roane, Sevier, and Union)
  • Serves as the lead proposer on only one proposal each year. A single organization can be a collaborating partner on multiple proposals, but one organization can only be the budgetary lead on a single proposal annually.
  • Small Grants Division Applicants must meet the criteria above and have annual revenues of no more than $1.5 million
  • In the past, organizations that received funding the previous year were not eligible to apply the following year. This year we have made a change. Due to the COVID pandemic challenges, Trinity is opening this year’s bids to our service area, including those who received funds last year.

Trinity requires all lead proposing organizations to have a 501(c)(3) or equivalent status. While certain tasks within a project can be subcontracted to for-profit entities, their participation must be under the supervision of the 501(c)(3) bidder. Phase I grants are for planning and prototyping activities and can include funds for labor, consultants, travel, overhead, and minimal materials if needed for initial demonstration (no funds for capital or equipment in Phase I).

Phase II grants are for implementation and can be used for a broad range of activities beyond Phase I including, but not limited to equipment, training courses, capital facilities, etc. Trinity desires, but does not require, matching funds and/or in-kind support (volunteer labor, use of facilities, infrastructure development like software, databases, products and websites, promotion, etc.) for proposed efforts, particularly in Phase II. Only successful Phase I grantees will be able to propose for Phase II. Trinity is a faith-based organization but will consider proposals from non-faith-based entities as long as there is not a conflict with our mission.

Trinity serves the contiguous 9-county region that borders and includes Knox County. We serve a broad demographic (age & gender) population and seek to touch all residents in our region without giving economic, age, gender, or racial preference in our consideration of the projects selected unless clearly stated in the specific initiative request for proposal.

Phase I Proposal Submission Process (Accepted Online Only)

Phase I grant proposals must be submitted online and are to be limited in length. See Required Proposal Sections tab for required outlines. We require organized brevity to minimize your proposal development efforts and to make the review process of our volunteer team reasonable. There are three information steps needed to complete the proposal submission. You will set up a passworded login that allows you to reenter the submission site and edit your information until you are ready to submit a finished proposal. Once you submit a certified proposal, it will be locked and your organization information/proposal will be transmitted to Trinity for grant consideration.

Three Information Steps to Proposal Submission:

  • Step 1: Organization Information (Name, Federal EIN, Contact Info, Proposal Initiative Selected, etc. – completed online)
  • Step 2: Proposal Outline (Small Grants and Large Grants will complete in short answer format – completed online)
  • Step 3: Proposal Certification (Organizational Officer certifying status of organization and approval of proposal – completed online)

2021 Phase I Grant Submissions are due by March 24, 2021 at NOON.

If you have any questions on the application process, please email Lynn Metler at

Purpose of the Phase I Proposal

The purpose of the Phase I proposal is to convince Trinity of the value of the effort proposed and your organization’s ability to perform the proposed project with excellence. Trinity will provide Phase I funds to collaborating nonprofit organizations to allow them to thoroughly explore approaches to address initiatives identified by the topics presented in the request for proposal. The Phase I Planning/Pilot-Scale is an opportunity for your organization to pursue the following:

  • discover best practices related to the opportunity
  • perform small-scale tests before large implementation
  • solicit implementation and support partners for Phase II
  • develop a project plan for Phase II implementation and sustainability.

Activities might include, but are not limited to:

  • surveys, acquisition of collaboration commitments
  • research into successful programs in other locations
  • development of data collection methods for measurement of success
  • development of educational materials
  • conferring with organizational and subject matter experts
  • observing related projects elsewhere, etc.

Phase I Proposal Format and Length Limitations

The Small Grants and Large Grants Phase I proposal is limited to the Organization Information and Short Answer Proposal submission completed online. Please use the appropriate proposal outline in the order provided as the proposals will be scored relative to these outline sections. Proposals that are missing sections or presented out of order will be disqualified.

Required Proposal Sections

Small and Large Grants Division

Click here to download the Small Grants Division and Large Grants Division outline (PDF): 2021 Phase I Outline_Small and Large Grants

*Phase II Proposal outline will be provided to Phase I winners after the June awards luncheon.

Key Dates

February 1, 2021 – Phase I Solicitation Opens

March 24, 2021 – Phase I Proposals due by NOON.

May 17, 2021 * – Phase I Winners notified (*Date subject to change as needed)

September 1, 2021 – Phase II Proposals due by NOON. Proposals are submitted by e-mail to Trinity staff.

October 4, 2021* – Phase II Winners notified (*Date subject to change as needed)